Booking Form

St Paul’s Parish Rooms

(Registered Charity No. 309060)

BOOKING FORM for ROOM HIRE 2022/2023
Please complete this form to confirm a booking already agreed with our administrator. Please read our ‘Conditions of Hire’.
Do not forget to SUBMIT the form. Thank you.

Room Booking
Customer Name
Customer Name
First
Last
Name of event/purpose
Charity number (if applicable)
Vehicle Height
Height of catering or equipment vehicle
Domestic
Is this a domestic/family event?
Domestic Event Type
Event Type

Licensing

Do you play music
Copyright?
Are you playing copyright music?
Music License
Other Licensing
Licensing
If you are selling alcohol you will need to apply for a TENS
Block
Block booking/Regular hire or a General hire?
Dates
Is this a list of dates, or a recurring event between a range (or ranges)?

List of dates

If you want to include more than one date, click Add

Ranges

Ranges of dates for repeating events. Click Add for more than one range
Frequency of meetings? (e.g. every Monday, every first Tuesday of the month…)

Miss dates

Any dates that will not be included in the defined range. For more than one date, click Add

Booking Time

Please see your invoice. We allow an extra 15 minutes before and 15 minutes after access (for set-up/clear away) It is possible this extra time may overlap with another hirer.
Booking Start Time
:
Booking End Time
:

Event Time

Start and End time of event/session/party – First guest arrives till last guest departs. This information is used to assess car-park activity and decide the automatic door opening time. For more than one pair of start and end times, click Add
Event Start Time
:
Event End Time
:
Room
GBP
Approximate number attending (if known)
Door option
Door option for guests
Visibility
Bookings are visible on our website, showing as a PRIVATE EVENT unless you request PUBLIC. If you have selected Public your event to be visible and advertised on the Parish Rooms website?
Diary
would you like your contact details for the event visible in the Parish Rooms diary on the website?
For our website, type a description of your sessions – tip: include your website
Address
Address
Town/City
County
Post Code
Position in company (if applicable)

Invoicing Contact

If applicable and different to the above
Name
Name
First
Last
Payment Method
Invoice Frequency
Declaration
I/we herby agree to the above booking and accept the ‘Conditions of Hire’.
(If company/commercial event I/we shall ensure that I/we have adequate insurance, licences, and have conducted a risk assessment to cover our session)
I/we shall read the Health & Safety Proceedures available at the Parish Rooms.
I/we shall adhere to the government guidance or measures at the time of my/our event due to the ongoing Corona Virus pandemic.
I/we shall make deposits and/or balance payments and Damage Deposit payments (if applicable) on time – failure to do so may result in my booking being cancelled.

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